Account Ledger
Account Ledger is the detailed transaction view for one account. It combines the account's opening balance, debit and credit movement, running balance, voucher information, date filtering, search and transaction drill-down in one place.
View
Detailed ledger
One account with transaction-level movement
Default period
Current financial year
Uses the organization financial-year start when no custom dates are supplied
Filters
Date + Search + Voucher
Narrow the ledger without changing the underlying account
Large ledgers
250-entry batches
Additional rows are loaded progressively while scrolling
What is Account Ledger?
Understand the purpose of this screen before using its controls.
Use Account Ledger when you need the complete movement of a single customer, supplier, bank, expense, income or other account. Each ledger entry contributes to the running account balance, while the summary keeps the opening balance, total debits, total credits, closing balance and transaction count together.
The screen is also the detailed destination used by other ledger views. You can open it directly through Account Ledger Quick Search, from Monthly Ledger by selecting a month, or from the Monthly Ledger Detail Ledger action.
How the screen works
The normal user flow from opening the screen to drilling into ledger data.
Choose the account
Open Account Ledger Quick Search and select the account whose detailed movement you want to inspect.
Review the summary
Check opening balance, debit movement, credit movement, closing balance and transaction count for the selected period.
Set the period
Use From Date and To Date to inspect a specific range. Without an incoming custom range, the screen starts from the organization's financial-year period.
Filter the entries
Search by particulars or narration, or use Voucher Type to focus on a specific kind of transaction.
Open an entry
Select a ledger row to inspect its related voucher or transaction details. Available actions depend on the voucher type and your access.
Share or refresh
Refresh the ledger when you need current values, or use the ledger sharing action to prepare the currently filtered ledger for sharing/printing.
Controls, filters and actions
What each important control changes on this screen.
What you see on the screen
Key values and information shown to help you understand the account.
Opening Balance
Balance carried into the selected date range before the first visible ledger entry.
Total Debits
Combined debit amount for the ledger entries in the active period.
Total Credits
Combined credit amount for the ledger entries in the active period.
Closing Balance
Balance after applying the visible account movement to the opening balance.
Transaction Count
Number of ledger entries loaded for the account and selected period.
Ledger Entries
Rows include transaction date, particulars/narration, voucher context, debit, credit and running balance information as available for the entry.
Important behavior and notes
Details that help explain balances, filters and navigation correctly.