VauPrime Docs TransactionsJournal Voucher

TransactionsCurrent app behaviorVauPrime 4.x

Journal Voucher

Journal Voucher is VauPrime's general accounting adjustment voucher. It lets you post balanced Debit/Credit entries between accounts, add row-level and voucher-level narration, split an adjustment across multiple rows and later review or edit the complete journal.

Voucher series

JV_01, JV_02…

The next Journal number is generated automatically

Account model

General account selection

Use the relevant accounts required by the accounting adjustment

Entry model

Multi-row Debit / Credit

Starts with one Debit row and one Credit row

Layout

Entries + Narration + Summary

Wide screens show a side-by-side working layout

What is Journal Voucher?

Understand when this voucher is used and how VauPrime structures it.

Use Journal Voucher for accounting adjustments that need a direct Debit/Credit posting between accounts. It is designed for general journal work rather than being restricted to only cash or bank accounts.

The Journal screen is built around transaction rows. Each row has its own account, Debit/Credit side, amount and short narration, while the voucher also has a Journal Date, auto-generated voucher number and long narration for the complete entry.

Android UI structure

Screen-by-screen layout, tabs, touch interactions, list expansion and button behavior on Android.

Android Journal Management keeps general accounting adjustments in a two-tab, touch-first layout. The transaction row is intentionally compact, while detailed amount editing opens in a bottom sheet.

Two tabs

Journal Management has separate create and saved-record areas.

Add Journal — create a new journal or edit a selected one.

Journal List — browse, search, refresh and manage existing journals.

Add Journal — screen sections

On compact screens, the creation cards are stacked vertically.

New/Edit Journal Voucher header with EDIT MODE state when applicable.

Journal Information — Journal Date and read-only Voucher Number.

Transaction Entries — compact # / Account / Amount rows with delete.

Narration — Long Narration for the whole Journal Voucher.

Summary — Total Debit and Total Credit with mismatch state.

Bottom action area — save/update the journal, clear the form, and cancel edit while editing.

Journal entry editor

Touch interaction keeps the row small but exposes full accounting controls when needed.

Tap Account to choose the account.

Tap Amount to open Entry Details.

Entry Details contains Debit/Credit selection, Amount, Narration, Cancel and Save.

Add Entry appends another journal row.

Long-press a row opens Insert Above / Insert Below; delete removes a row.

Debit and Credit rows are visually distinguished and auto-balance can prepare the next untouched row.

Journal List — expandable cards

The Android saved-journal view is list-based and supports incremental loading.

Search bar is available in the list header.

Refresh reloads Journal List data.

As the list approaches the bottom, more journals can be loaded when more data exists.

Each card uses Voucher Number, Long Narration and Total Debit.

Tap expands/collapses a card; long-press opens voucher Detail.

Expanded Journal actions

Actions appear inside the expanded list card.

Detail — inspect the complete Journal Voucher.

Share — opens the supported journal sharing presentation.

Edit — loads the journal into Add Journal in edit mode.

Delete — confirms and removes the journal.

Windows UI structure

Desktop layout, full entry tables, list columns, row actions, filters and multi-select behavior on Windows.

Windows Journal Management uses the full desktop shell and a wide transaction-entry table, while keeping the same Add Journal and Journal List workflow.

Desktop frame and tabs

Journal Management sits beside the permanent Windows sidebar.

Left Sidebar and Global Header remain visible.

Tabs: Add Journal and Journal List.

Add Journal — wide layout

The form changes from vertical stacking to a two-column working area.

Journal Information remains at the top with date and voucher number.

Transaction Entries occupy the left side.

Narration and Summary occupy the right side.

The action area remains below the working sections for save/update, clear and cancel-edit actions.

Windows journal-entry table

Desktop users can work directly across the complete row.

Columns: #, D/C, Account, Debit, Credit, Narration and Delete.

Use D/C controls to set the accounting side, then select Account and enter the active amount column.

Narration is editable inline.

Desktop row context actions support Insert Above / Insert Below and the Add Entry action appends a row.

Journal List — Windows table

Existing journals use the common desktop data-table experience.

Table columns: Voucher No., Date, Debit Account, Credit Account, Debit, Credit and Narration.

Search and Refresh are available in the list header.

The list supports Load More when additional journal records exist.

Click a row to open Detail.

Per-row actions: View, Share, Edit and Delete.

Multi-select mode allows Bulk Delete of selected journals.

Export, sort and total-row output are not enabled by the current Journal screen.

Fields and voucher layout

The main information available while creating or editing the voucher.

Journal DateRequired date for the Journal Voucher. The date must be inside the active financial year.

Voucher NumberRead-only, auto-generated JV number such as JV_01. Existing vouchers retain their number during edit mode.

D / CSelect Debit or Credit for each journal row.

AccountChoose the account affected by the journal row using the account selection experience.

Debit AmountAmount posted to the Debit side of the row.

Credit AmountAmount posted to the Credit side. Only one amount side should be used on a row.

Short NarrationOptional explanation for an individual Journal entry row.

Long NarrationOptional voucher-level explanation for the complete Journal Voucher.

SummaryShows Total Debit and Total Credit so the balancing status is visible before save.

How Debit and Credit work here

VauPrime keeps the voucher balanced while still allowing multiple accounting rows.

A new Journal Voucher is prepared with one Debit row and one Credit row.

Journal is not restricted to the Cash/Bank-only account set used by Contra; choose the accounts required for the adjustment.

If the following row does not contain a manually entered amount, VauPrime can auto-fill it from the running Debit/Credit difference.

Switching a row's D/C side transfers its amount to the newly selected side and clears the old side.

Typical journal work can include corrections, reclassification or other balanced account adjustments. The exact accounts should match the accounting treatment you intend to record.

Create and manage the voucher

The normal flow from opening the screen to saving and reviewing the voucher.

Choose Journal Date

Select the accounting date. VauPrime keeps the voucher within the active financial-year period.

Review the JV number

The voucher number is generated automatically using the next JV sequence.

Build the journal rows

Choose Debit/Credit, select an account and enter the amount for each row.

Add more entries

Use Add Entry when the journal needs more than two rows. Multiple Debit and/or Credit rows can be used as long as the final totals balance.

Add narration

Use Short Narration for row-specific detail and Long Narration for the overall reason behind the journal.

Save the balanced journal

Confirm Total Debit equals Total Credit, then save. Existing Journals can later be opened, edited or deleted.

Validation and common errors

Checks VauPrime applies before the voucher can be saved.

Journal Date is required and must be inside the active financial year.

At least one Journal entry must be present.

Every row requires a Debit/Credit selection and an account.

An account cannot be used on both the Debit and Credit sides of the same Journal Voucher.

Total Debit must equal Total Credit before save.

Each row must have an amount on only one side: Debit or Credit.

The voucher number is auto-generated for new journals and duplicate numbering is not intended to create a second voucher.

Plan access is checked before creating additional vouchers when the current plan has reached its Journal creation allowance.

Existing vouchers and actions

Review previously created vouchers and continue working with them.

Existing JournalsSaved Journal vouchers are available in the second tab/list and are loaded for the active books period.

SearchFind an existing Journal voucher from the list before opening or editing it.

Open VoucherInspect the saved voucher, its date, totals, narration and transaction entries in the voucher detail view.

EditMoves the selected Journal back into the form with its voucher number, date, accounts, Debit/Credit values and narrations restored.

DeleteDelete one Journal after confirmation or select multiple Journals for bulk deletion.

ShareJournal includes a sharing flow for supported voucher structures. A simple one-Debit/one-Credit structure is used by the receipt-style sharing presentation.

Important behavior and notes

Details worth knowing before using the voucher in daily accounting.

On wide screens, Transaction Entries are placed beside the Narration and Summary area; compact screens stack these sections vertically.

Auto-balance respects manually entered rows and only fills a row that has not already been given a manual amount.

The current Journal screen uses the organization's financial-year dates and falls back to an April-based financial year when a usable start date cannot be resolved.

The current Lite-plan Journal Management screen defines a 25-voucher creation allowance before upgrade handling is used for additional creation.

Journal should be used for the accounting treatment you actually intend; Contra is the more specific voucher for Cash-in-hand/Bank transfers.