Bill Sundry Management
Configure additional bill-level additions or deductions, choose where they post in Sales and Purchase, and control whether the sundry is maintained separately in accounting entries.
Main tabs
Add + Existing
Create a sundry or manage saved ones.
Adjustment type
Positive / Negative
Addition increases the bill; deduction reduces it.
Posting
Sales + Purchase
Choose separate account heads for each side.
Accounting
On / Off
Control separate ledger treatment.
What Bill Sundry Management does
Understand the screen before creating or changing records.
Bill Sundry Management is used for bill-level charges, additions, deductions or adjustments that sit alongside the main item value. Examples can include freight, packing, discounts or other configured adjustments depending on your accounting setup.
Every Bill Sundry is either Positive, which acts as an addition, or Negative, which acts as a deduction. Sales and Purchase can each use their own Account Head To Post.
The Maintain Accounting switch controls whether the Bill Sundry is posted separately in accounting. When it is off, the sundry can remain on the bill while the party ledger uses the final bill amount.
Create or configure
Follow the screen flow in order.
01. Open Add Bill Sundry
Use the first tab and enter a clear Bill Sundry name.
02. Choose Positive or Negative
Select Positive for an addition or Negative for a deduction. This determines the sundry type used on transactions.
03. Choose the Sales posting account
Open Sales Configuration and select the Account Head To Post. Only available enabled account heads are offered for selection.
04. Set Maintain Accounting
Keep it on when you want the sundry posted separately in accounting. Turn it off when you only need the value on the bill and the party ledger should use the final amount.
05. Choose the Purchase posting account
Open Purchase Configuration and select the account head that should receive the sundry on purchase entries.
06. Add Bill Sundry
Save the record. VauPrime then switches to the existing Bill Sundries list where you can review it.
Fields and options
What each input controls in the current VauPrime screen.
Bill Sundry types
Existing Bill Sundries
Search, review and manage the records already created for the organization.
Buttons and record actions
What happens when you use the main actions on this screen.
Open details
Review type, status, audit information and the complete posting configuration.
Enable / Disable
Changes the Bill Sundry status while keeping it visible in the management list.
Edit
Loads the latest saved values into the form. Protected records show an Edit Restricted message.
Delete
Shows a confirmation before deleting the selected Bill Sundry. After deletion, the list is refreshed.
Important notes and common issues
Use these checks when an action is unavailable or a save does not complete.
Account heads do not appear
Make sure you are signed in and that the required account heads are enabled in the selected organization.
Edit Restricted
Some Bill Sundries are protected. VauPrime intentionally prevents editing those records.
Choose the sign carefully
Positive increases the transaction value and Negative reduces it, so confirm the intended behavior before using the sundry on live bills.
Accounting Off changes ledger treatment
When Maintain Accounting is off, the Bill Sundry can stay visible on the bill while the sales ledger uses the final party amount rather than a separate sundry posting.
Need more help with this configuration?
Open Support